Privacy Policy

1. Who we are and what this policy covers

This Privacy Policy explains how Asset India Realty (“Asset India”, “we”, “us”) handles personal data in the Asset India HR mobile app (Android package com.truebondr63.AssetIndiaHRPortalApp) and the related HR portal at assetindiarealty.com (together, the “App”).

The App is an internal tool for employees of Asset India Realty. It is used to mark attendance, apply for leave, submit expenses, view payslips and manage employee records. Accounts are created by our HR team; the App is not intended for the general public or for children.

2. Data we collect

Account and profile information

• Name, employee ID, email address and phone number
• Department, designation, joining date and, where applicable, last working day
• Date of birth, marital status, blood group and residential address
• Emergency contact name, relation and phone number
• Education, qualifications and work experience
• Login credentials (passwords are stored only in hashed form)

Identity and employment documents

• Documents you or HR upload, such as Aadhaar card, PAN card, passport, educational and experience certificates
• Offer letters, resignation letters and other HR letters

Precise location

When you tap Check in or Check out, the App reads your device’s precise (GPS) location once and sends it with your attendance record so we can verify that you are at an approved office or work location. Location is collected only at that moment, only while the App is open, and only after you grant permission. The App does not track your location in the background.

Photos and files

If you choose to, you can take a photo with the camera or pick an image or file from your device (for example a profile photo, an expense receipt or a supporting document for leave). The App only accesses the specific photo or file you select.

Attendance, leave, expense and payroll records

• Check-in and check-out times and attendance regularisation requests
• Leave applications, balances, comp-offs and leave certificates
• Expense claims and receipts
• Salary structure (basic, HRA, allowances, deductions) and payslips

Device and notification data

• A push notification token, if you allow notifications, so we can send HR updates such as leave approvals and announcements
• Basic technical information needed to run the App, such as device type and operating system version

We do not use advertising identifiers, we do not show ads, and we do not use third-party analytics or tracking SDKs in the App.

3. How we use your data

• To create and manage your employee account and profile
• To record and verify attendance, including office location checks
• To process leave, comp-off, expense and resignation requests
• To calculate salary and generate payslips
• To send you HR notifications and announcements
• To keep the App secure and prevent misuse
• To meet our legal obligations as an employer, including tax, labour and statutory record-keeping

4. Who we share data with

We do not sell your personal data. We share it only as needed to run the App:

• Authorised Asset India staff — your reporting manager, HR and management, limited to what they need for their role.
• Service providers who host or process data on our behalf: cloud hosting (Vercel), database hosting (MongoDB), file and document storage (Cloudinary), email delivery, and push notification delivery (Expo and Google Firebase Cloud Messaging). They may only use the data to provide their service to us.
• Government and legal authorities — where required by law, for example for tax, provident fund or labour compliance, or to respond to a valid legal request.

Some of these providers may store data on servers outside India. Where this happens we rely on their contractual and security safeguards.

5. How we protect your data

• All data sent between the App and our servers is encrypted in transit (HTTPS).
• Your sign-in session is stored in the device’s secure, encrypted storage.
• Passwords are hashed and are never visible to anyone, including HR.
• Access to employee records is restricted by role.

6. How long we keep data

We keep your data for as long as you are employed with us. After you leave, we keep employment, payroll and attendance records for the period required by applicable Indian laws (for example tax and labour laws), after which they are deleted or anonymised. You can stop push notifications at any time by turning them off in your device settings or uninstalling the App.

7. Your choices and rights

• Permissions: you can turn off location, camera, photos or notification permissions at any time in your device settings. Without location permission you will not be able to check in or check out from the App.
• Access and correction: you can view your profile in the App and request changes through the App or by contacting HR.
• Deletion: you can ask us to delete your account and personal data by contacting HR using the details below. We will delete it except for records we must keep by law. See how to delete your account.
• Under India’s Digital Personal Data Protection Act, 2023 you may also withdraw consent and raise a grievance with us, and if it is not resolved, with the Data Protection Board of India.

8. Children

The App is only for employees of Asset India Realty and is not directed at children under 18. We do not knowingly collect data from children.

9. Changes to this policy

We may update this policy from time to time. The “Last updated” date at the top of this page shows when it was last changed. Significant changes will be announced in the App.

10. Contact us

For any privacy question, correction or deletion request, contact our HR team:

• Asset India Realty
• Shop No 121, Asset India Realty, Sector 15, CBD Belapur, Navi Mumbai, Maharashtra 400614
• Phone: +91 98333 10662